Parvane · Back-Office AI Operations for Japan's SMEs
پروانه
Measure the back office.Then automate it.
Parvane is an AI agency for Japan's small and mid-sized companies. We measure how your back office actually runs, then automate only what the evidence says is worth automating: orders, quotes, invoices, and the paperwork in between. Your team keeps the work only people can do.
Order Intake · Quote Automation · Invoicing & Documents · Minutes & Follow-ups
“Hi, sorry to call late. Could you add two cases to tomorrow's order? Reference 1174.”
Parvane AI · Voice“Of course. I have added two cases to order 1174 and sent the updated confirmation to your email. The warehouse sheet is already up to date.”
The Method
How it works
Every engagement follows one cycle. It compounds. Each freed hour funds the next.
Everyone around you is talking about AI, and you want to use it too. You just don't know where to start.
And the companies that do start often put it in the wrong place : money spent on tools, and no return to show for it.
Among the SMEs actively using generative AI, only 31.7% feel a real effect on the business.
Shoko Chukin Bank, survey on SME generative-AI use, January 2026. Base: companies actively using it.
Our difference is simple: we measure first, then automate only what the evidence says is worth automating.
Workflow AuditA few focused conversations, then we follow the work itself: where an inquiry enters, who answers it, where it waits. You receive a written map of your operation, every workflow ranked by what it costs you.What changes: You see, in numbers, where the hours go.02Project
Build EngagementWe pull the most expensive strand first, often the order intake or the quote desk, and replace it with a system: built, tested inside your real operation, handed over running. Then the next.What changes: One piece of your week stops needing you.03Monthly
Ongoing AutomationSeasons change, the business changes, and systems drift. We stay close, tune what we built, and pull the next strand on the list.What changes: Quarter by quarter, the knot gets smaller.What we build
Order Intake Automation
Fax, phone, and email orders land in one place, read, confirmed, and entered into your sales system once. The handwritten slip that used to be keyed in twice stops existing.
Quote Automation
Estimates assembled from your own price data and past quotes, arriving ready for review instead of being built cell by cell. The set that took days takes an afternoon.
Invoicing & Monthly Close
Invoices issued from the orders that already exist, incoming bills read and allocated, and the monthly close assembled from records instead of from memory and a notebook.
Inventory & Stocktake Sync
Goods received once, recorded once. Order data and inventory move together, so the stocktake stops turning up numbers nobody can explain.
Inquiry Triage AI
Customer and supplier inquiries read, sorted, and answered where an answer exists, handed to the right person in Japanese where it does not. Nothing waits in an unread inbox.
Minutes & Progress Tracking
Meetings become minutes, minutes become owned tasks, and tasks get followed up without anyone keeping the whole company in their head.
The cost of friction
Friction is costing you roughly ¥1,950,000 a year. The audit finds exactly where.
Your numbers only. Nothing is stored.
Why Parvane
Principles, not promises
No borrowed logos, no invented numbers. Four commitments govern every engagement, and together they are how Parvane helps: evidence first, your data and your report in your hands, senior attention throughout.
Measurement
We measure before we build
Every engagement starts with evidence: where the hours actually go across your orders, quotes, and paperwork, and what they cost in attention.
The work rests on numbers you can check.
Data
Your data stays yours
Customer and business data is never shared or resold. Automations run inside your own systems, under your accounts.
Nothing leaves your control.
Ownership
You own the report
The audit deliverable is yours to keep, and it is written to build from: the map exists so the change starts in the right place.
Every page of it points at the next build.
Focus
Few engagements, full attention
A small number of clients at a time, so every build gets focused attention from the people who designed it.
Your work is never handed down the bench.
Erfan Atoofi
Founder
Before Parvane, I was the overworked one with manual entry, five jobs at once. I built automation and AI agents to save myself, and they cut my own workload by roughly 90%. Doing the same for other businesses stopped being a side project after that. The freed hours go where they should have been all along: the work that grows the business.
The Founder
The operator behind Parvane
Erfan Atoofi founded Parvane personally, and he is not a career engineer. He is an operator who builds with AI. He spent two years building automations for a Japanese real estate company, close enough to the work to watch where the hours actually went, and that experience became Parvane's method: read a company closely, find the doors where automation pays, and build through them.
The name he chose carries the same conviction. Parvane (پروانه) is Persian for butterfly, and also a license: a permission to operate. Transformation, and the responsibility that comes with being trusted to run part of someone's operations, both readings at once. Parvane is independent, an Invictus Capital LLC company based in Okinawa, and the work now points where that experience runs deepest: AI operations for the back office of Japan's small and mid-sized companies, one team from first sketch to running system.
هر روز، یک قدم به سوی ساختن چیزی ماندگار
Every day, one step toward building something that lasts.
Questions
We have done this work by hand. Before Parvane existed, its founder spent two years automating the daily operations of a Japanese company, and the systems he built himself then are still running today. We are not a chatbot vendor who discovered the back office last quarter; what we bring you is the change we already made for ourselves.
If an order was keyed into two systems this month, or a quote sat for two days waiting on one person's spreadsheet, you are ready. The audit exists to turn that feeling into numbers.
Change you can feel in your week. The audit produces a written map of your knot, every workflow traced and weighed by what it costs you, but the map is not the point: it exists so the building starts in the right place, and the first strand comes loose soon after.
It depends on the size of the system, but most projects have a running system inside four to six weeks. The map lands first, and building starts where it points.
A few focused conversations and a look at how the work is actually done. Most of the mapping happens on our side; your team keeps working.
Because a tool is not a system. A tool waits for someone to remember it; a system carries the work by itself. We build inside your real workflow, then hand over properly: written guides, real training, and practice, until your team runs it with confidence.
Neither. We build on what you already run, including your sales management system, accounting software, and phone line. A new tool enters only when the audit proves it earns its place, and we maintain what we ship.
It stays in your systems: never shared, never resold, running inside your accounts under your access controls, with an NDA signed on request and your data excluded from AI training wherever the provider allows it.
The agents we deploy answer customers and partners in more than 15 languages and hand off to your team in Japanese. Parvane itself works natively in Japanese and English: the same system can write a formal Japanese letter in the morning and an English report in the afternoon.
Get in touch
A focused conversation. A clear picture of what is slowing you down.
Bring one bottleneck; we will take it from there.